Administrative Generalist Coordinator

Department SCHOOL OF PUBLIC HEALTH - BLOO (BL-SPHB-IUBLA) Job Summary Department-Specific Responsibilities Manages keys for organization, key requests, ordering keys, and opening doors.
Coordinates general building services; files maintenance requests and coordinates scheduling for facilities maintenance.
Manages scheduling of spaces; conference rooms, hotels and event scheduling.
General Responsibilities Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
Monitors the use of office supplies and equipment; reorders items as required.
Ensures that office procedures and policies are being maintained and communicated.
Compiles, copies, sorts, and files records of office activities.
May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications Combinations of related education and experience may be considered.
Education beyond the minimum required may be substituted for work experience.
Work experience beyond the minimum required may be substituted for education.
EDUCATION Required High school diploma or equivalent (such as HSED or GED) WORK EXPERIENCE Required 2 years of relevant experience SKILLS Required Proficient communication skills Effective interpersonal skills Excellent organizational skills Demonstrated ability to maintain confidential information Demonstrates excellent judgment and decision making skills Ability to simultaneously handle multiple priorities Maintains a high degree of professionalism Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.
The position involves sedentary work as well as periods of time moving around an office environment and the campus.
The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP) Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification Career Level: Intermediate FLSA: Nonexempt Job Function: General Administration Job Family: Administrative Generalist Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.
This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.
To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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All qualified applicants will receive consideration for employment based on individual qualifications.
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S.
Department of Education Office for Civil Rights or the university Title IX Coordinator.
See Indiana University’s Notice of Non-Discrimination here which includes contact information.
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