Financial Administration Coordinator

Department ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA) Department Information Indiana University's College of Arts and Sciences (The College) is a professional organization comprised of three schools (the Hamilton Lugar School of Global and International Studies, the Media School; the School of Art, Architecture, and Design), 80 departments and programs spanning the arts and humanities, social sciences, and natural and mathematical sciences and served by world-renowned faculty and skilled and talented administrators.
The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission.
[For the full diversity statement, click here or go to our department's Diversity in the College of Arts + Sciences website.
] More information about the College may be found at: https://college.
indiana.
edu/ Job Summary Department-Specific Responsibilities As a part of a scalable central services model and team, responsible for payroll processing responsibilities for College departments.
Functions as payroll subject matter expert with instruction and troubleshooting on a daily basis.
Reviews and approves payrolls for all personnel in the Executive Dean's organization.
Provides financial transaction processing support for College Finance staff with department fiscal officer responsibilities.
Processing will include use of IU systems, including Chrome River and Buy.
IU, to complete travel, purchasing, p-card and similar functions.
Serves as subject matter expert for College departments, answers questions and assists with resolving problems.
Provides operational support for the graduate fee remission and instructional appointment process.
Assists with completion of standard reconciliation of appointments and financial balance data between major University systems including HRMS, KFS, SIS, and College-based systems (Elvira, ELMO) to ensure data integrity.
Processes College summer instructional appointments and pays for faculty, student, and hourly appointments.
Provides financial and administrative support of the university's daily business operations in the Finance Office for the College of Arts and Sciences.
Works in one area of finance or supports in a variety of different areas; areas may include payroll, accounts payable/receivable, grant-funded accounts, foundation accounts, etc.
General Responsibilities With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
Maintains records of financial transactions, compiles data, and prepares reports.
May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.
).
Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
Assists in designing, documenting, and implementing processes.
Processes payroll and verifies accuracy of payroll information.
Verifies accuracy of adjustments to payroll including supplements and garnishments.
Monitors financial accounts and ensures timely payments are made to payees.
Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
Serves as liaison to department and/or other university divisions.
Qualifications Combinations of related education and experience may be considered.
Education beyond the minimum required may be substituted for work experience.
Work experience beyond the minimum required may be substituted for education.
EDUCATION Required High school diploma or equivalent (such as HSED or GED) Preferred Associate's degree WORK EXPERIENCE Required 4 years of relevant experience Preferred 3 years accounting or budget experience required 1 year of experience with HRMS (payroll and eDocs), SIS, and KFS Systems and 1 years of experience with complex database systems SKILLS Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrated time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable Possesses a high degree of initiative Ability to build strong customer relationships General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS) Experience in managing and documenting workflows, processes, and/or data entry Basic understanding of technology Ability to use standard office equipment such as phone, fax, scanner, etc.
Proficiency in computer systems, including standard Office software Basic accounting and financial skills; ability to reconcile accounts Prior demonstrated ability to apply concepts and policies to daily work functions Good oral and written communication skills Ability to clearly present material and make it accessible to a specific audience Preferred Intermediate to excellent Excel skills High level of attention to detail/accuracy Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.
The position involves sedentary work as well as periods of time moving around an office environment and the campus.
The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location Bloomington, Indiana Advertised Salary $39,000 to $42,000 annually Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP) Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification Career Level: Mastery FLSA: Nonexempt Job Function: Finance Job Family: Financial Administration Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.
This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.
To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services.
All qualified applicants will receive consideration for employment based on individual qualifications.
Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.
Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.
Questions or complaints regarding Title IX may be referred to the U.
S.
Department of Education Office for Civil Rights or the university Title IX Coordinator.
See Indiana University’s Notice of Non-Discrimination here which includes contact information.
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You may also request a physical copy by emailing IU Public Safety at iups@iu.
edu or by visiting IUPD.
Contact Us Request Support Telephone: 812-856-1234