Financial Administration Specialist

Department FINANCE SHARED SERVICES (UA-FNSS-IUBLA) Job Summary Department-Specific Responsibilities Supports University Information Technology (UITS).
Oversees the VPIT financial commitment tracking and management process, monitoring and management of software expenses, reporting, and account management for assigned areas.
General Responsibilities Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
Makes recommendations on policies and guidelines for division/department activities.
Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
Prepares operating and project budget drafts.
Regularly explains financial concepts to non-financial employees.
Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
May provide guidance to lower-level employees.
Qualifications Combinations of related education and experience may be considered.
Education beyond the minimum required may be substituted for work experience.
Work experience beyond the minimum required may be substituted for education.
EDUCATION Required Bachelor's degree in finance, business, or related field WORK EXPERIENCE Required 2 years of relevant experience SKILLS Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrated time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Intermediate understanding of technology; experience using electronic platforms to perform various tasks Demonstrated experience solving problems with independent thought Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables Ability to use standard office equipment such as phone, fax, scanner, etc.
Experience managing workflows, processes, and/or data entry Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget Demonstrated ability to interpret and apply concepts and policies to daily work functions Ability to clearly present material and make it accessible to a variety of audiences Ability to interpret financial documents from an accounting, policy, and practice perspective Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.
The position involves sedentary work as well as periods of time moving around an office environment and the campus.
The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information UITS has an annual budget of $200M.
The primary funding sources are external auxiliary, contract and grants, internal recharge, and campus fees and assessments.
Work Location Bloomington, Indiana This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Advertised Salary $53,000 - $56,000 a year depending upon qualifications Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP) Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification Career Level: Career FLSA: Exempt Job Function: Finance Job Family: Financial Administration Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.
This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.
To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
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All qualified applicants will receive consideration for employment based on individual qualifications.
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S.
Department of Education Office for Civil Rights or the university Title IX Coordinator.
See Indiana University’s Notice of Non-Discrimination here which includes contact information.
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